Commercial Invoice Requirements


Commercial Invoice Requirements

This is a reminder to the trade that the commercial invoice should contain enough information for Customs and Border Protection (CBP) and all other government agencies to determine if the goods being imported are admissible and for the purpose of determining the proper classification and valuation of goods. It is an essential part of the importation and entry process.
Flegenheimer International would like to emphasize the need to include the scientific names (genus and species) for seafood and produce (also required for wood products) in order to determine if there are additional requirements. For NOAA, International Fisheries Trade Permit (IFTP) is required to import 13 priority species under Seafood Import Monitoring Program (SIMP). They have listed certain species that would require data information that customs brokers must provide to CBP and NOAA electronically, in addition to the record keeping requirements that the importers must comply.

Please read:

An invoice should:

1. Be in English

2. Describe the item clearly.
a. Product name (scientific name if applicable)
b. Material
c. Functionality
d. Intended use

3. List the quantity
a. Total number of pcs and carton count
b. Net Weight in kg

4. State the value (either price paid, or estimated value based on other considerations.) Currency type must be listed. U.S. dollars (U.S. Dollars is preferrable) **even samples require a reported estimated value**

5. Incoterms (see incoterms 2020)

6. Country of origin (where the item was made)

a.  If U.S goods return provide statement and US manufacturer information

b. USMCA goods statement (any applicable special tariff treatment program that is applicable)

7. Where it was purchased

8. List the name of the business or person selling merchandise

9. List the location of the business or person selling the merchandise

10. List the name and address of business or person buying the merchandise, and if different from the importer

11. List the U.S. address of the person or business the goods are being shipped to

12. Food items:
a. Full name and address of the manufacturer/packer/grower with FDA registration#
b. Fishery products confirm if the product is wild caught or aquacultured/farmed
c. Product state (fresh, frozen, chilled, etc)
d. Processing- raw, boiled, pasteurized, cooked, dried, Cultured or Cured, Irradiated
If it is processed, how is it processed. (i.e. if it is dried, how is it dried? By sun, machine, etc)
e. Packaging material directly touching the product (wood, paper, plastic, glass, Vacuum packed, multi (specify) etc.)
f. Commercially Sterile or acidified products provide PH level and FCE/ SID registrations.
g.  Advise if its organic

13. Medical devices:
a. Device foreign manufacturer registration number (DEV#): Manufacturer’s registration #
b. Device initial importer registration number (DII#):  U.S based consignee’s registration #
c. Device listing number (LST#) – Matches foreign manufacturer with the product code
d. Device premarket notification number (PMN) – 510K –or– Device premarket approval number (PMA) –or– not needed for Class 1 devices

14. Fish and Wildlife Items
a. Scientific Names

Having a commercial invoice with all the proper information will speed up the entry and release of your shipments. If all required information is not on the commercial invoice, we will need to confirm these details with you prior to filing entry.

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NOTE: This information is current as of the date of this document, and is not, nor is it intended to be, legal advice. No amendment has been made to reflect changes in law, regulation, or policy that may have occurred since that date. You should not rely on this newsletter to decide on a legal course of action. If you would like legal advice, you need to ask your attorney.

Do you have a new commodity that needs special attention or is “information requested”? Please complete our information request form and we will contact you to discuss this in greater detail.  Click here to contact us.